How to Start and Run a Gazebo Catering Business

Starting a gazebo catering business is a brilliant way to turn your passion for food into a flexible, mobile venture. Whether you’re flipping burgers at music festivals, serving crepes at farmers’ markets, or catering for weddings, a gazebo setup is cost-effective and versatile — ideal for those wanting to get going without the large upfront cost of a food van.

Here’s a step-by-step guide on how to start and run a gazebo catering business in the UK, including the different business structures you can choose from and what you’ll need to succeed.

What Is a Gazebo Catering Business?

A gazebo catering business involves preparing and selling food under a pop-up gazebo — typically at outdoor events, street markets, fairs, or private functions. It’s a lightweight and low-cost option for those new to the catering industry or looking to keep things mobile and adaptable.

Step-by-Step Guide to Starting Your Gazebo Catering Business

1. Choose Your Business Structure: Sole Trader, Limited Company or LLP

Before trading, you’ll need to legally set up your business. In the UK, you’ve got three main options:

Sole Trader

• Easiest and quickest way to start.
• You run the business as an individual and keep all profits (after tax).
• You’re personally responsible for any debts or losses.
• Ideal for small one-person setups or family-run stalls.

Limited Company (Ltd)

• Your business is a separate legal entity.
• Offers limited liability — meaning your personal assets are protected if things go wrong.
• Slightly more admin and tax reporting, but can be more tax-efficient as you grow.
• Often appears more professional to clients and event organisers.

LLP (Limited Liability Partnership)

• A flexible option if you’re going into business with one or more partners.
• Like a limited company, it protects each partner’s personal assets.
• Best suited if two or more people want equal say and shared responsibility.

Important:
Whatever structure you choose, you must register with HMRC (or Companies House for Ltd/LLP), register for food business approval with your local council, and get the necessary insurance in place.

2. Register With the Local Council

Anyone preparing or selling food to the public must register their business with their local authority at least 28 days before trading. Registration is free and applies whether you’re working from home, a rented kitchen, or your gazebo.

3. Food Hygiene and Safety

To legally sell food, you and any staff must have appropriate training. At a minimum, you’ll need:

• Level 2 Food Hygiene Certificate (available online)
• A food safety management system (e.g. Safer Food, Better Business pack)
• Clear procedures for storing, cooking, and serving food safely

Councils will inspect your setup and rate your hygiene standards. Many event organisers won’t accept traders with poor ratings, so take this seriously.

4. Buy Your Equipment

Start with a sturdy, waterproof gazebo – ideally a 3×3 metre pop-up, with sides and weights to hold it down in wind. Your stall should look professional, clean and welcoming.

You’ll also need:

• Tables/worktops
• Cooking equipment (gas griddles, fryers, burners – depending on your menu)
• Portable hand-washing station
• Fire extinguisher and fire blanket
• Food storage containers
• Generator or power source
• Signage and menu boards

5. Licences and Permissions

Depending on where you plan to trade, you may need additional licences:

• Street trading licence – if selling on public land
• Temporary Event Notice (TEN) – if serving alcohol or late-night food
• Gas safety certificate – if using LPG equipment
• Electrical certificate
• PAT texting certificate- if using electrical equipment
• Waste disposal agreement – for managing rubbish responsibly

Always check with your local authority or event organiser to ensure you meet all the requirements.

6. Set Your Menu and Pricing

Keep it simple, unique and efficient. Focus on food you can prep quickly, that travels well, and that can be sold at a fair margin. It’s also smart to offer vegetarian, vegan or gluten-free options to widen your appeal.

Don’t forget to factor in costs like packaging, fuel, rent for pitch space, and staff (if needed). Your pricing should reflect all your outgoings, as well as your time and skill.

7. Take Payments and Go Cashless

Many customers now expect contactless or card payments. A mobile card reader like Zettle, SumUp, or Square will let you take payments on the spot, with minimal setup.

8. Find Places to Trade

There are plenty of opportunities to pitch up your gazebo across the UK. Look into:

• Local markets
• Street food festivals
• Private parties and weddings
• Corporate events
• Seasonal fairs and Christmas markets
• School fetes and charity events

Reach out early, as popular events can book up months in advance. Some sites charge a fixed pitch fee; others may ask for a percentage of your takings.

Cost Breakdown and Profit Potential

Starting a gazebo catering business is cheaper than a food truck, but there are still some upfront costs.

Item Estimated Cost

• Gazebo + tables £300–£800
• Cooking equipment £500–£1,500
• Hand washing & hygiene kit £100–£300

FAQs

Further Reading