It’s important to know what documentation you can expect from an engineer who undertakes gas work on your property. The landlords have an obligation to take care of their properties and to their tenants. This means that the responsibility for safety checks on the rented property does not fall on Registered Gas Engineers. Everything you need to know is right here
What is a gas safety certificate?
Nevertheless, a gas safety certificate is a record, and only a registered engineer can issue it. The check includes a list of the different checks and tests carried out during a gas installation or repair service. It is not always a legal requirement for an engineer to offer documentation after working on gas appliances, but many of them will do even when it’s not required.
I am a landlord. What should I know as a landlord?
As a residential landlord, you are legally obligated to protect your tenants. An annual gas safety test on all gas appliances is required by law, and it is this work that is recorded in your landlord’s record. It will be sent to you, and you are required to provide a record of this check to your tenants.
In your gas certificate, you should find:
- A description of each appliance or flue that was inspected, as well as its location.
- Name, registration number, and signature of the engineer who performed the checks.
- The date on which the checks were performed.
- The property address where the appliances or flues are installed.
- Name and address (or, if applicable, the address of an agent).
- Information on any safety flaws and the steps that must be taken to correct them.
- The results of all of the appliances’ operational safety checks.
What are the Building Regulations?
The purpose of the Building Regulations is to ensure that buildings are safe to use and occupy. Local authorities in England and Wales must be notified whenever a heat-producing appliance is installed in a property in order to issue a Building Regulations Compliance Certificate.
Suppose your Gas Safe registered company installs a heat-producing appliance (like a boiler or fire). In that case, they must follow the regulations and notify (self-certify) the appliance with the appropriate local authority within 30 days of installation.
If you’re a homeowner, it’s also your responsibility to ensure that the Building Regulations are followed by notifying your engineer of the installation.
What is a building regulations compliance certificate?
The building regulations compliance certificate is a record. You should get one of these if a Gas Safe engineer installs a heat-producing gas appliance. It is a method of letting the Local Authority know about a new appliance.
Find out more information on Building Regulations certificates.
The documentation that an engineer leaves after installing, servicing or safety-checking an appliance is determined by the purpose and type of work performed. A Landlord Gas Safety Record is the only document required by law. It will specify exactly what checks the engineer performed and whether the appliances examined met the required safety standards.
Do I need a gas certificate?
A gas safety record is proof that your appliances have been checked for safety. Therefore, from a legal standpoint, it is essential to keep records of important checks like this. You will have evidence that you were ensured it’s safety and performance. Most importantly, it’s proof that your gas appliances are safe to use.
If you’re a homeowner
A Gas Safety Record isn’t required by law. All of your gas appliances should still be checked and serviced once a year by a Gas Safe registered engineer.
If you’re a landlord
Every year, you are required by law to have a gas safety inspection. This must be done on all gas appliances and installations in each of the properties that you own.
This is a requirement of the 1998 regulations concerning gas safety (installation and use). But if the tenant owns an appliance, for example, a cooker, the landlord is not legally liable for checks.
The engineer will supply a gas safety record to the landlord (previously known as a certificate or a CP12).
If you’re a tenant
A gas safety record must be provided to you by your landlord. They must be made available to each tenant within 28 days.
How do I get a gas certificate?
A Gas Safe registered engineer will provide a Gas Safety Record after carrying out a gas safety check. If you need a Gas Safety Certificate urgently, contact Upkeepone and click on the chat button to talk to one of the friendly advisors. They’ll be happy to help.
How long is a Gas Safety Certificate valid for?
Once the check has been completed, the gas certificate is valid for 12 months. The legal obligation for landlords to test gas appliances at least once a year and make Gas Records available to current and future tenants.
Do I need a Gas Safety Certificate for every gas appliance needs?
Yes. Every gas appliance needs a Gas Certificate. A certificate is mandatory and must be renewed each year. If you don’t comply, you risk a hefty fine, and the appliances may be unsafe for the tenants.
What are the penalties for not having a Gas Safety Certificate?
As a UK landlord, this crime is quite dangerous, so the punishment includes fine and possible imprisonment.
Renting out a property without a Gas Certificate is a very serious crime, the penalties for which can include:
- Invalidation of your insurance policy
- Fines of up to £6,000 are possible
- Court action if a tenant sues for civil damages
- A six-month prison sentence
- Manslaughter charges If a tenant dies as a result of an unsafe gas appliance or system.
How to protect you, tenants and your property?
With Upkeepone, one of the Gas Safe registered engineers will conduct annual servicing of your rental property. It safeguards your rights, keeps your appliances in good working order. Upkeepone will send a copy of the Gas Safety Certificate to your tenants so they know everything’s safe and ready to use.
What is a boiler service?
A boiler service can help you avoid unexpected boiler breakdowns that can disrupt your life and ruin your finances. Regular service checks to ensure that the appliance is burning as required and that any potential issues do not become larger problems.
What’s included with the boiler service?
The engineer will:
- Check for leaks and signs of wear
- Test the gas pressure
- Ensure there are no carbon monoxide leaks
- Complete your Landlord Gas Safety Certificate
- What is a gas safety check?
- A gas check ensures that the gas appliances are correctly connected to the piping and safe to use. A complete gas installation safety check includes a visual inspection of all gas installations and pipework around them and a search for any gas leakage in the building.
Do I require a gas safety check?
In contrast, if you are a property owner and letting your property, then yes. By law, you will need to have a gas safety check each year and a gas safety certificate issued by a registered Gas engineer.
What is a CP12 certificate?
A CP12 Gas Safety Certificate (also known as a Gas Safety Record) is a document issued to landlords after a successful gas safety inspection. It contains a complete list of all checks performed on the landlord’s gas appliances.
Who can issue a Gas Safety Certificate?
Gas Safe registered engineers can only issue gas Safety Certificates.
Which appliances need to be checked?
All gas appliances you provide to a tenant are your responsibility. This applies to gas boilers, ovens, stoves, and any other gas-powered handheld appliances. The tenant is responsible for ensuring that any gas appliances they bring into the property are safe to use.
How often should I renew my Gas Certificate?
Every year, you must get a safety check on all of your gas appliances to ensure that they’re working safely. New gas appliances do not need a new Gas Safety Certificate. There is no need to reissue certificates as new tenants move in.
Where should I keep my Gas Certificate?
You must keep your Gas Safety Certificate somewhere where it can be found, quickly. Your tenants should have a copy of the original Gas Safety Certificate within 28 days of the tests being carried out. New tenants must have a copy of the certificate before they can take possession of the premises.
Does each property I own need a Gas Certificate?
Yes. You need a gas safety certificate for each property you own, regardless of the number of properties you might have.
How do I book a Gas Safety check?
To book a Gas Safety check, you can Upkeepone. All gas engineers at Upkeepone are qualified and gas safe registered.
Can my usual gas technician provide a gas certificate?
Yes, but only if your engineer is fully qualified and gas safe registered. To legally complete gas tests and issue certificates, an engineer must be on the Gas Safe Register.
What is a Gas Safe registered engineer?
A gas safe registered engineer is a qualified and competent person who is a gas safe register.
Prior to letting someone work on your gas appliances or installations, make sure they have a Gas Safe identification card. All Gas Safe Engineers must have a card.
How much does a gas safety certificate cost?
The cost of your Gas Safety Certificate will be between £65 to £150 plus VAT, but it may vary depending on the following factors:
- Number of Appliances
- Appliance’s Type
What happens if I don’t have one?
Gas Certificates are mandatory. If you rent out a property without a valid Gas Safe Certificate, you will risk being fined and even imprisonment.
What if I can’t access my property?
In case of difficulties with the tenant, you can explore all options, including legally taking control of the house. You should take all reasonable steps to gain access. Don’t do the gas check until the occupant allows you to enter.
You must provide your tenant with at least 24 hours notice before you enter the property. If the tenant refuses entry, you must keep trying.
Explain your concerns in a strongly worded letter to your tenant.
It may be useful to consult with your council and find out if they can explain to the tenant why gas safety inspections are required.
What does the inspection involve?
To determine whether all of the gas appliances are safe, your local Gas Safe registered engineer will be inspecting all of them. Your gas safety inspector will check the following:
- Examining the chimneys and flues for any signs of obstruction.
- Inspect the gas pipes and ensure that they are not leaking into your property to determine if all connections are correct
- Checking of the ventilation.
- Check all of the gas appliances, how they work, and burn gas correctly, as per the manufacturer’s instructions.
How long does it take?
These routine gas inspection processes take on average 30 to 45 minutes, but it will be different based on how many appliances and other access problems the engineer encounters.
What happens after the Gas Safety Certification inspection?
Your engineer will issue the record after the inspection. While this can be done on the spot by using gas engineer software, but it can take between 12 and 24 hours.
Can you fail the gas inspection?
Yes. There is the possibility that something could go wrong, and engineers will have to isolate the gas appliance. If it is something simple, they may be able to fix it immediately. If this needs more serious attention, it will be included in the report.
Why do I have a warning label on your gas appliance?
If a gas danger is discovered in your home, a “Danger Do Not Use” label will be attached to the relevant appliance or piece of equipment. You’ll also get a gas warning notice from them. This notice will include specific details about the dangerous situation.
There are two types of unsafe categories:
Immediately dangerous (ID)
The installations or appliances that have been labelled “immediately dangerous” are considered an immediate threat to life and property. You will be able to use the installations or appliances again when they are fixed. If you don’t allow your engineer to cut off the connection, they will report the situation to the Gas Emergency Service Provider (ESP).
This classification indicates that one or more recognised faults have been discovered that could endanger life or property without further faults developing. Your engineer will turn off the appliance with your permission, and it should not be used again until it has been repaired.
In some cases, turning off the gas supply will not reduce the risk. If this is the case, your engineer will issue a warning notice and advise you on who to contact.
I’m not a landlord – what documentation can I expect?
If you aren’t a landlord, it doesn’t mean you won’t receive any paperwork from your Gas Safe registered engineer. Even if it’s not as detailed as a Landlord’s Gas Safety Record, it’s considered good practise for your engineer to provide you with some form of record.
It’s a good idea to contact your Gas Safe registered engineer before they come to your home so you’ll know exactly what to expect.
Coronavirus (COVID-19): Advice for landlords
The HSE has provided specific guidance for landlords. Please visit the HSE website.
Sources and references:
Gas Safe Register